CONTENTS Title Page Copyright Page Preface 1 Getting Started Starting to Use DECwrite Using the Pointer and the Mouse Keyboards Function Bar Overview Menu Overview Creating a DECwrite Document-For Beginners Getting Help Using the DECwrite Online Tutorial Learning DECwrite Exercise 1-1: Creating a Document and Setting Preferences Exercise 1-2: Inserting Text in the Memo Entering the Date Using a Variable Completing the Memo Heading Information Creating the Body of the Memo Exercise 1-3: Modifying the Memo Text Changing Text Attributes Inserting Special Characters Inserting Tabs in Paragraphs Exercise 1-4: Modifying and Creating Styles Creating a New Paragraph Style Modifying a List Style Exercise 1-5: Creating Artwork Linking to an Image Copying Artwork from Another Document Editing the Organization Chart Exercise 1-6: Including Another Document Exercise 1-7: Spell Checking and Printing Your Memo Printing the Document Closing Your Document Where to Go from Here 2 Overview of Important Concepts DECwrite Document Content and Format Document Formatting Selecting and Changing Styles Shortcuts for Inserting Styles Choosing a Style File Creating Local Styles Changing Format with the Format Menu or Function Bar Page Layout Text, Flows, and the Use of Text Blocks Flows Text Block Types Page Margins, Text Block Indents, and Paragraph Indents The Use of Tables Graphics and the Use of Frames Links and the Use of Data Blocks Creating Linked Content Conditional Content 3 Performing Basic Operations Starting DECwrite and Opening a Document Opening the First Document Opening Additional Documents Using Style Files-Some Examples Example Style File Example General Style File Example Letter Style File Example Manual Style File Example Simple Memo Style File Example Technical Memo Style File Example Mil Spec Style File Example Newsletter Style File Example Price List Style File Example Report Style File Example Slide Style File Example Technical Journal Style File Example Telephone Directory Style File Example Getting Online Help File Naming Conventions Using the Document Window Using the Rulers and Scroll Bars Refreshing the Document Window Placing the Cursor Inserting Text Deleting Text Using the Mouse Using Menus or the Keyboard Keyboard Alternatives for Menus Keyboard Alternatives for Dialog and Option Boxes Using the Function Bar Page Stepper Current Style Current Font Family and Point Size Current Language Align Paragraph Window Scale Text Attributes Line Spacing Space After Spell Check Word Hidden Symbols Page Layout Text Color Graphics Outline Color Graphics Fill Color Create Table Conditional Content Link to Audio Message Area Pop-Up Menus Canceling Operations Setting User Preferences Saving a Document Save Save As Recovering Lost Work Autosave Journaling Printing a Document Print Print... Deleting a Document Closing a Document Leaving DECwrite 4 Editing Files Starting Your Document Creating Text Inserting Paragraphs and Titles Default Style for Insert Operations Inserting and Manipulating Lists Inserting Lists Manipulating List Items Pages and Text Blocks Using Insert Styles from the Insert Menu Applying Styles Creating a List of Favorite Styles Displaying Information About the Current Document Including and Importing Documents Include Document Import Text File Correcting Mistakes-Undo and Redo Selecting Text and Graphic Objects Selecting Text Selecting Objects Cutting, Copying, and Pasting Clearing and Deleting Text and Objects Navigating and Searching in Text Moving Forward Moving Backward Moving to a Specific Page Searching Searching for Special Characters and Hidden Symbols Searching for Styles Replacing Text Inserting Pages and Page Numbers Forcing Page Breaks Creating a New First Page Changing a Page Number Changing Local Text and Paragraph Attributes Changing Attributes Making Changes to Text Size Making Type Family Changes Changing Case Making Text Alignment Changes Changing Text Attributes Changing Paragraph Attributes Using Tab Stops and Indents Displaying Tabs and Indents Inserting Tabs Setting Tab Stops and Indents Modifying Tab Stops Deleting Tab Stops Copying and Pasting the Ruler Adjusting the Positions of Characters Removing Character Adjustment Inserting and Deleting Special Characters Starting a New Line Inserting Hard Spaces Creating Double Quotation Marks Inserting a Mathematical Minus Sign Inserting Em and En Dashes Specifying Hyphenation Preventing Hyphenation Deleting Special Characters Using Linguistic Aids Checking Your Spelling Using Dictionaries Using the DECwrite Thesaurus Using the Usage Alert Feature Working with Tables Creating Tables Selecting Tables and Cells Changing Table and Cell Attributes Resizing Tables Joining and Splitting Cells Inserting or Deleting Rows and Columns Deleting Tables Editing Table Text Editing Multipage Table Header Rows Exercise 5-1: Creating a Table Working with Footnotes and Endnotes Creating Footnotes Deleting Footnotes Creating Endnotes 5 Using Text Blocks and Frames Working with Text Blocks Creating Text Blocks Overflowing Text Blocks Using Text Blocks in Frames Deleting Text Blocks Modifying Text Blocks Connecting Text Blocks Disconnecting Text Blocks Splitting Text Blocks Displaying Connections Flowing Text Around Art Creating Multiple Flows in Columns Working with Frames Creating Frames Cutting and Pasting Frames Displaying Frame Borders Placing Content in Frames Deleting Frames and Frame Content 6 Drawing Graphic Objects General Drawing Techniques Using the Object's Handles Using Drawing Aids Using the Graphics Info Dialog Box Using Zoom Up and Zoom Down Canceling a Drawing Operation Creating Objects Drawing Lines, Rectangles, Squares, Circles, and Ellipses Drawing Polylines and Polygons Drawing Arcs Drawing Freehand Objects Creating Text Line Objects Creating Trim Text Blocks Creating Frames Using Graphics Icons to Link to Applications Changing Graphic Attributes Applying Graphic Attributes to Frames and Text Blocks Determining Foreground and Background Color Changing the Rounding of Corners Selecting Objects Using a Selection Box Deselecting Objects Positioning Objects Micropositioning Objects Duplicating Objects Transferring and Deleting Objects Rearranging Objects Aligning Objects Distributing Objects Layering Objects Moving an Object to the Front Moving an Object to the Back Locating a Buried Object Grouping Objects Selecting Objects Within Groups Ungrouping Objects Sizing and Shaping Objects Stretching Objects Flipping an Object Scaling Objects Smoothing and Unsmoothing Corners Using Reshape Handles Adjusting the Size of a Frame Changing the Number of Sides and the Angle Managing the Color Palette Adding Colors to the Color Palette Modifying Existing Colors in the Color Palette Deleting Colors from the Color Palette 7 Customizing the DECwrite Environment Changing Between Short and Full Menus Changing the Styles Option Box Display Using the Preferences Dialog Box Saving the Customizations Restoring Saved Options Defining and Using Macros Recording a Macro Defining the Trigger Key Sequence Nesting Macros Recording Dialog Boxes Exercise 7-1: Defining a Macro Deleting a Macro Saving Macros in a File Loading Macros from a File Using Additional Fonts Running DECwrite for OpenVMS or OSF/1 Systems from a PC 8 Linking to Other Files and Applications Linking to a Picture Linking to an Image Using Clip Art Files Linking to Another DECwrite Document Displaying Link to Document Information Automatic Updating of Links Modifying and Deleting Links Linking to an Equation Linking to an Application Linking to a Chart Editing Application Link Data Specifying File Location Types 9 Creating and Applying Styles Using the Styles Dialog Box Defining Styles-General Instructions Paragraph Styles Title Styles List Styles Footnote Styles Table Styles Page Styles Defining Double-Sided Pages Formatting Page Numbers Setting Overflow Pages Setting the Gap Above Footnotes Setting Change Bars Defining Page Layout Header and Footer Text Blocks Body Text Blocks Page Margins Page Size and Orientation Creating Headers and Footers Automatic Page Numbering Automatic Titling Using Graphical Trim Exercise 9-1: Defining a Double-Sided Page Style Frame Styles Text Block Styles Table of Contents Styles Index Styles Applying Styles to Content Using the Format Menu Using <Style Type> Style Dialog Boxes Rules for Applying Styles Copying Styles Between Documents Deleting a Style Changing the Document Style File 10 Designing and Creating Style Files General Guidelines How Styles Work Defining Styles Paragraph Styles Title Styles List Styles Footnote Styles Table Styles Page Styles Frame Styles Text Block Styles Table of Contents Styles Index Styles Using Labels in Styles Using Indents in Styles Assigning Graphic Attributes to Frame and Text Block Styles Naming Styles Determining Default Styles Determining Favorite Styles Creating Variables Using Links in a Style File Creating a Style File Saving an Existing Document as a Style File Copying and Modifying an Existing Style File Creating a New Style File Saving a Style File Exercise 10-1: Modifying the Memo, Simple Style File 11 Managing Documents Building a Book Linking Files Including Files General Guidelines Working with Cross-References Defining a Reference ID Creating Cross-References Deleting a Reference ID Referencing by Using Variables Controlling Document Revisions Using the Document Attributes Dialog Box Managing Change Bars, Redlining, and Change Pages Creating and Managing Conditional Content Defining Conditions Applying Conditions Applying Conditions to Existing Content Checking Conditions at the Cursor Applying Conditions to New Content Removing Conditions from a DECwrite Document Displaying and Printing Conditional Content Turning Conditions On and Off Creating and Changing Tables of Contents Creating a Table of Contents Updating a Table of Contents Deleting a Table of Contents Creating and Changing Indexes Creating Index Entries Editing Index Entries Deleting Index Entries Creating Indexes Updating Indexes Deleting Indexes Importing and Exporting Files Importing Files Exporting Files Using an Options File Creating Template Documents Copying Files Between Platforms Copying Files Between OpenVMS and OSF/1 Systems Copying Files Between OpenVMS and PC Systems Copying Files Between OSF/1 and PC Systems Using Logical Names and Environment Variables 12 Using Mail Merge Creating a Data File Field Delimited File WPS-PLUS List Document Creating a Template Document Creating a Merged File Error Reporting Exercise 12-1: Printing a Personalized Invitation 13 Using DECchart DECchart Concepts Starting DECchart Exercise 13-1: Using the Sample Chart Using the Worksheet Entering Data Activating a Cell Entering Data Manually Importing Data Selecting Data Manipulating Data Arithmetic Sorting Summation Frequency Distribution Choosing to Chart by Row or by Column Saving Data Charting Chart Attributes Modifying the Chart Using the Modify Menu Using the Chart Parts Dialog Box Double Clicking on an Object in the Chart Annotating the Chart Using Text Overlays Modifying Text Attributes Using Graphics Saving the Chart 14 Using the Equation Editor Linking to an Equation Creating Equations Control Sequences Braces for Subequations Delimiters Previewing Equations Placing Equations in Documents Exercise 14-1: Creating an Equation Including Existing Equations in Documents Resizing Equations Editing Equations Using the Palettes Menu Exercise 14-2: Creating an Equation using Palettes Leaving the Equation Editor A Using DECwrite on the OpenVMS Platform Documentation Starting DECwrite Using the Session Manager Using FileView Using the Command Line Working with Files Making File Selections Naming Files Using System Directories System Library (cda$library) Examples Directory (write$examples) Clip Art Library (write$clipart) Bookreader Library (decw$book) Scratch Directory (sys$scratch) Defaults Directory (decw$user_defaults) Shared Spell Check Directory (sys$share) Defining Logical Names Adding Iconify Buttons to Dialog Boxes Mailing Documents and Files Sending Documents Receiving Documents Copying Text Between Windows Using DECwrite Graphics with Other Documentation Tools Customizing the Work Environment Setting the User Interface Language Setting Print Options Using the Print Options Subdialog Box Defining a Default Print Queue Creating a Shared Spell Dictionary Customizing DECwrite with Logical Names Importing and Exporting Available Converters File Formats You Can Import File Formats to Which You Can Export Converting Files at the System Prompt Creating an Options File Linking to Additional Applications Linking to a Spreadsheet Linking to a Database Linking to a Builder Macro Importing and Exporting WPS-PLUS Documents Converting WPS-PLUS Documents to DECwrite Converting DECwrite Documents to WPS-PLUS Using Options Files to Control Conversions Sharing Converted Documents Writing and Revising the WPS-PLUS Document Named Rulers Unnamed Rulers How WPS-PLUS Carriage Returns Affect DECwrite Styles Choosing a DECwrite Style File Paragraph Numbering Commands Footnotes Lists Index Entries Tables Conversion of TDE Pictures Conversion of XALs Conversion of DECpage Formatting Conventions Restrictions on Converting WPS-PLUS Documents to DECwrite Modifying a Converted Document Using DECwrite Viewing the DECwrite Document Removing Unwanted End of Paragraph Markers Reformatting Converted Tables Creating a Table of Contents and an Index Producing Books for Bookreader Bookreader Concepts Bookreader Style Files General Guidelines Converting a Document to Bookreader Format Using the Bookreader Library Previewing an Online Book Adding a Shelf to the System Bookreader Library File Adding a Shelf or Book to Your Private Library B Using DECwrite on the OSF/1 Platform Documentation Starting DECwrite Starting DECwrite from the Session Manager Starting DECwrite from the Command Line Working with Files Making File Selections Naming Files Using System Directories System Library (/usr/lib/cda) Examples Directory (/usr/examples/DECwrite) Clip Art Library (/usr/lib/clipart) Bookreader Library (/usr/lib/dxbook) Shared Spell Check Directory (/usr/lib/DTP) Setting Environment Variables Mailing Documents and Files Sending Documents Receiving Documents Copying Text Between Windows Customizing the Work Environment Setting the User Interface Language Setting Print Options Using the Print Options Subdialog Box Defining a Default Print Queue Customizing DECwrite with Environment Variables Importing and Exporting File Formats You Can Import File Formats to Which You Can Export Converting Files at the System Prompt C Using DECwrite on the Microsoft Windows Platform Documentation Starting DECwrite Starting DECwrite from the Program Manager Window Starting DECwrite from the File Manager Window Starting DECwrite from the Run Dialog Box Using DECwrite with the IBM and Compatible Enhanced Keyboard Using the Two-Button or Three-Button Mouse Font Recommendations DECWRITE.INI Variables Working with Files Making File Selections Naming Files Using System Directories System Library (CDALIB) Examples Directory Clip Art Library Shared Spell Check Directory Setting Environment Variables Copying Text and Objects Between Windows Printing Setting Up the Default Printer Using Print from the File Menu or the Mail Merge Dialog Box Using Print... from the File Menu or the Mail Merge Dialog Box Using Certain DECwrite Operations on the Microsoft Windows Platform Managing the Color Palette Using Mail Merge Trigger Key Restrictions Delete Word and Sentence Keyboard Operations Linking Creating Links Using Paste Link Using Paste Special Embedding Objects Using Paste Using Insert Object Using Paste Special Importing and Exporting D Clip Art Arts and Letters Clip Art Country Maps USE State Maps Flags Studio Advertising Art Clip Art Digital Clip Art