CONTENTS Title Page Copyright Page Preface 1 Introduction Features Word and Document Processing Editing a Document Printing a Document Four Basic Steps in Document Processing Step One-Displaying a Menu Step Two-Selecting a Document for Use Selecting a Document Using the Index to Find and Select a Document Selecting a Document with the Arrow Keys Step Three-Entering an Option Step Four-Completing a Form Changing Text Overstrike Mode Insert Mode Learning to Use WPS-PLUS Software Getting Help Interrupting Your Work Release and Installation Notes 2 Introduction to Editor Functions Your Keyboard Initial Display Editor Functions Insert Mode and Overstrike Mode Adding Text Correcting Text Wrapping Text Vertical Cursor Movement Entering the Date and Time Checking Document Status Interrupting an Editing Session Ending an Editing Session Saving Edits Deleting Edits Saving the Original Editing Several Documents Recovering Corrupted Documents 3 Basic Text Editing Moving the Cursor Short Distances Long Distances Distance Keys and GOLD-Key Functions Rulers Displaying a Ruler Moving the Cursor in a Ruler Changing and Embedding a Ruler Deleting a Ruler Left Margin (L, N, D, F) Right Margin (R, J) Tabs TAB and TAB POS Keys Tab Settings Left-Justified Tab (T) Right-Justified Tab (>) Decimal-Aligned Tab (.) Indents Paragraph Indent (P) Word-Wrap Indent (W) Temporary Word-Wrap Indent Centering Point (C) Hyphenation Zone (H) Wide Rulers Creating a Wide Ruler Printing a Wide Document No-Wrap Rulers Stored Rulers Storing a Ruler Under a Number Storing a New Default Ruler Storing a Ruler Under a Name Personal Rulers and Shared Rulers Listing Named Rulers Referring Rulers Default and Footnote Rulers Go-to-Ruler Go-to-Referring Ruler Restrictions on Rulers Moving Text Selecting Text Cutting Text Pasting Text Replacing Text Multiple Paste Buffers Restrictions on Multiple Paste Buffers Column Cut and Paste Column Cut Restrictions on Column Cut Column Paste Transferring Text Between Documents Cutting and Pasting Text Between Documents GOLD GET DOCMT Copying a File Cabinet Document Copying the Scratch Pad Copying a VMS File Copying a User-Defined Process Copying a Document from a Digital Workstation Copying a Note from a Conference GOLD WRITE DOCMT Copying to a New Document Copying to the Scratch Pad Copying to a VMS File Copying to the UDP Index Copying to a Digital Workstation Document Highlighting Text Capitalizing, Bolding, and Underlining Text Centering Text Redlines, Change Bars, and Double Underlines Inserting Redlines, Change Bars, or Double Underlines Removing Redlines, Change Bars, or Double Underlines Removing Redlined Text Combining Highlighting Features Insert Mode and Overstrike Mode Restrictions on Highlighting Saving Editor Settings Searching a Document Search The Search Phrase Go-to-Page Go-to-TDE Diagram or Multicolumn Area Go-to-Control Block Go-to-Highlight Go-to-Ruler Continuing a Search Stopping a Search Search-and-Replace Search-and-Delete Global Search-and-Replace Spell Check, Thesaurus, and Usage Alert Using Spell Check Checking an Entire Document Checking a Selected Region Checking a Single Word Changing Master Dictionaries Within a Document Spelling Menu Options Replace Option Edit Option Ignore Option Add Option Pass Option Dictionary Option Finish Option Maintaining Your Spell Check Dictionaries Selecting a Dictionary Creating a Dictionary Editing a Dictionary Deleting a Dictionary Printing a Dictionary Reading a Dictionary Listing Dictionaries Formatting a Dictionary Choosing a Master Dictionary Listing Open Dictionaries Opening a Dictionary Closing a Dictionary Using the Thesaurus Using the Usage Alert 4 Advanced Text Editing Subscripts, Superscripts, and Complex Expressions Subscripts and Superscripts Complex Expressions Multinational and Composite Characters Hardware Requirements Multinational Characters Composite Characters Technical Character Set Hardware Requirements Using the Technical Character Set Technical Character Library Using the Technical Character Library Technical Character Set Description Hyphenating Words Nonbreaking Hyphen Breaking Hyphen Invisible Hyphen Nonbreaking Space Hyphen Push Hyphen Pull Hyphenation Zone Abbreviation and Library Documents Creating an Abbreviation Document Using an Abbreviation Document Creating a Library Document Using a Library Document Example: Template Documents Restrictions on Stored Text View Mode Entering and Exiting View Mode View Mode Symbols Hyphens in View Mode 5 The Two-Dimensional Editor Using the Two-Dimensional Editor Getting Help Drawing a Simple Diagram Two-Dimensional Editor Function Keys Using Rulers Using the Pen Loading the Pen Entering Text Overstrike and Insert Modes Autodirection Settings Inserting a Column or Row Deleting Diagrams and Text Undo Command Shading Using Selected Areas Selecting Areas Stepping a Copy Across the Screen Dropping a Copy in Place Copying Areas into the Text Editor Filling in Areas Shading Areas Joining Lines in Areas Deleting a Selected Area Drawing Boxes Using Working Regions Using Wrapping Regions Repeating Functions or Keystrokes Special Characters Using Library and Abbreviation Documents Extending a Diagram to a Second Screen Creating Wide Diagrams Printing Diagrams Restrictions on Diagram Editing 6 Editor Math Editor Math Areas and Editor Math Control Blocks BEGIN Control Blocks END Control Blocks Using Editor Math The FORMULA Command Tab Positions and Field Names Addition Subtraction Different Order for Columns Constants Multiplication and Division Totals and Averages One-Column Totals Multiple Column Totals Subtotals and Accumulators SET Command Column Bars Averages Parentheses Default Format Customized Format Currency Decimal Fractions Leading Plus Sign and Trailing Minus Sign Parentheses Commas Asterisks Truncating and Rounding Off Suppressing Calculations FORMULA Command Checklist Format Checklist Table Checklist 7 The Multicolumn Editor Using the Multicolumn Editor Editing a Multicolumn Area Adding a Column Deleting a Column Aligning Text Across Columns Restrictions on Multicolumn Editing Converting Text Formatted with MULTI Control Blocks Multicolumn Area Checklist Using the MULTI Command 8 Special Formatting Before Printing Control Blocks Creating Control Blocks Control Block Commands Headers and Footers Restrictions on Headers and Footers Page Numbers Section Numbers Sending Page Numbers to a Table of Contents Printing Chapter and Page Numbers Changing the Page or Section Numbering Scheme Resetting the Page Count Resetting the Section Count Restriction on Resetting the Page/Section Count Current Date Alternating Headers and Footers Left and Right Printing Blocks of Text Restrictions on Printing Blocks of Text Justifying Text Ruler Pitch Changing Print Settings Top and Bottom Margins Restrictions on Margins Page Size Vertical Pitch Footnote Vertical Pitch Horizontal Pitch Printer Mode Printer Select Printer Format Proportional Printing Definitions Proportional Spacing Proportional Printers PostScript Printers Formatting Proportionally Printed Text Sizes of Popular Fonts Problems in the Output Document Wrapping Text Encapsulated PostScript Graphics Restrictions on EPS Graphics Printer Fonts Printer Font Commands Font Library Document Printer Table Restrictions on Control Blocks Paginating a Document Automatic Pagination GOLD NEW PAGE Automatic GOLD PAGE GOLD PAGE Adjusting Page Size Paragraph Numbers, Indexes, Tables of Contents, and Authorities Outputting Paragraph Numbers Level Numbers for Headings and Paragraphs Changing Numbering Styles Numbering Style Settings for Table Number Starting Paragraph Number Spaces to Allow for Paragraph Number Outline Style Level Style Settings Paragraph Numbering Examples Formatting a Table of Contents Formatting an Index Formatting a Table of Authorities Outputting Tables of Contents, Indexes, and Tables of Authorities Additional Paragraph Numbering Commands Language of the Paragraph Numbering Commands Numbering Paragraphs Before You Print Saving and Restoring Settings Restrictions 9 Printing Printing a Document Using the Printing Document Form Document Destination Print Style Number of Copies Using the WPS-PLUS Print Settings Menu Getting Help on Print Settings Change Printer Control Settings Change Pagination Settings Default Settings Changes Saved with Document Change Footnote Settings Change Footnote Numbering Change Date and Time Format Save Print and Paragraph Numbering Settings Restore Print and Paragraph Numbering Settings First Page Printed and Last Page Printed Save Current Settings Without Printing Print and Save Current Settings Control Settings Burst Page Flag Page Form Feed Headers Notify User Print Time Print Priority Pagination Settings Vertical Pitch Horizontal Pitch Effects of Pitch Top Margin, Bottom Margin, Page Size Left Print Margin, Column Margin Print Quality Sheet Feeder Tray Automatic Hyphenation Number on the First Page Page Setting Restrictions Widow/Orphan Lines Automatic Pagination Shadow Bolding Bold Extra Dark Remove Blank Lines at Top of Page Replacement Characters Leader Character Hanging Punctuation Automatic Text Wrapping Restrictions: Port Printers 10 Footnotes and Endnotes Using the Footnote Editor Typing Footnotes Editing Footnotes Moving Footnotes Deleting Footnotes Printing Footnotes Footnotes or Endnotes Minimum Lines Per Page Continuation Messages Separator Character Separator Length Separator Position Blank Lines Between Last Text Line and Separator Line Blank Lines Between Separator Line and First Footnote Blank Lines Between Footnotes Footnote Numbering Scheme Changing the Footnote Numbering Scheme Initial Footnote Number Restart Number on Every Page Footnote Numbers Highlighting of Footnote Number Extra Character with Footnote Number Highlighting of Extra Character with Footnote Number Footnote Fonts Footnotes in Multicolumn Text Restrictions on Footnotes 11 Introduction to List and Sort Processing List Processing The List Document The Form Document The List Specification Document The Output Document Running List Processing List Processing Math Sort Processing 12 Preparing for List Processing List Document Creating a List Document Fields to Include Field Names Field Values Order of Fields Inserting Comments Creating a List Document Template Maintaining a List Document List Size Order of Records Shortcuts for List Document Editing Form Document Types of Form Documents Creating a Form Document Letters Envelopes Labels Printing the Output Letters Envelopes Labels Creating Lists, Directories, and Tables Sample Leaders and Trailers Spacing Leaders and Trailers Form Document Commands Grouping Table Entries Spacing Table Entries Columns Skipping Records Making Sublists Changing List Document Field Names List Specification Document Creating a List Specification Document Test Conditions in a List Specification OR, AND, and BUT NOT IF Conditions Using OR Conditions to Test Values Using AND Conditions to Test Values Using BUT NOT IF Conditions to Reject Records Using More Than One IF Statement Testing for Empty Fields Testing with Wildcards The Question Mark Wildcard The Asterisk Wildcard Types of Comparison Testing Numeric Fields Testing Character-for-Character Testing for Digits Only in a Nonnumeric Field Testing with Numeric Ranges Testing Dates Testing Dates Against a Range List Specification Guidelines 13 List Processing Math List Processing Math and Editor Math Starting List Processing Math Creating FORMULA Control Blocks Changing Calculations Excluding Records from List Processing Math Stopping List Processing Math List Processing Math: Complete Example Totals and Subtotals Averages Transferring and Resetting Values Truncation and Rounding Default Format Customized Format Decimal Fractions Commas Currency Trailing Minus Sign Leading Plus Sign Parentheses Asterisks List Processing Math Error Messages FORMULA Command Checklist Format Checklist Input Field Value Checklist 14 Preparing for Sort Processing Input Documents Sort Specification Documents Creating a Sort Specification Document Sorting on One Field Sorting on More Than One Field Sorting Missing Fields or Field Values Sort Alphabet 15 Running List and Sort Processing Running List Processing Completing the Document Selection Forms Settings Processing the List Error Messages Testing a List Specification Document Running Sort Processing Printing an Output Document Showing Background Jobs Reading a Log File A Compose Sequences for Multinational Characters Glossary abbreviation document . . . change bars column cut and paste . . . customized format cut . . . document transfer editor function . . . footer foreground processing . . . hyphen push hyphenation zone . . . letter quality printer (LQP) level number . . . missing field Multicolumn Editor . . . paragraph indent paragraph marker . . . PTU ragged margin . . . search search phrase . . . sort output document Sort Processing . . . table of authorities TCS . . . Usage Alert User-Defined Process (UDP) . . . word-wrap indent (W) working region . . . wrapping region EXAMPLES 3-1 Examples of Tabs 6-1 Uses for the SET Command 13-1 Calculating Totals 13-2 Calculating Subtotals 14-1 List Sorted on <ITEM#> 14-2 List Sorted on <:UNIT PRICE> 14-3 List Sorted on <STATE>, <CITY>, and <STREET> 14-4 List Sorted on <STATE> and <LAST> in ASCENDING ORDER 14-5 List Sorted on <PAYMT> DESCENDING and <LAST> ASCENDING FIGURES 4-1 Technical Character Set Keys on the LK201 Keyboard 5-1 The Two-Dimensional Editor Keypad Functions 5-2 Inserting a Row in a Diagram 5-3 Shading an Area of a Diagram 5-4 Joining Overlaid Lines in a Diagram 8-1 Monospaced and Proportional Printing 8-2 Roman and Helvetica 8-3 Asymmetrical Graphic 10-1 Sample Document Containing Footnotes 11-1 How List Processing Works 12-1 List Document Fields 12-2 The Two Types of Form Documents 12-3 Sample Leaders and Trailers 12-4 Changing the Spacing of Leaders and Trailers 12-5 IF Statement Syntax 12-6 OR, AND, and BUT NOT IF Conditions 13-1 Sample FORMULA Command Control Block 13-2 List Processing Math: Complete Example 14-1 How Sort Processing Works TABLES 1-1 Function Keys for Selecting Documents 1-2 Function Keys for Completing a Field 1-3 Function Keys for Moving the Cursor on Forms 1-4 Function Keys for Closing Forms 3-1 Distance Keys 3-2 GOLD-Key Functions for Moving the Cursor 3-3 Ruler-Setting Characters 3-4 Function Keys for Named Rulers 4-1 Sample Composite Characters 4-2 Documents in the Technical Character Library 4-3 Technical Characters-Uppercase Greek 4-4 Technical Characters-Lowercase Greek 4-5 Technical Characters-Mathematical 4-6 Technical Characters-Logic 4-7 Technical Characters-Component Characters 4-8 Technical Characters-Multinational Characters 4-9 View Mode Symbols 4-10 Hyphens in View Mode 5-1 Functions on the Main Keyboard in the TDE 5-2 Cursor Keys in the TDE 5-3 Keys Used in the TDE Ruler 5-4 Keys Used to Load the TDE Pen 5-5 TDE Functions Affected by Autodirection 5-6 Autodirection Settings 5-7 Special Characters 6-1 Editor Math Commands 6-2 Characters Allowed in FORMULA Commands 6-3 Customized Format Characters in Editor Math Equations 7-1 Cursor Keys in the Multicolumn Editor 8-1 Control Block Commands 8-2 Sheet Feeder Values 8-3 Printer Font Commands 8-4 Methods of Paginating 8-5 Paragraph Numbering Options 8-6 Paragraph Numbering Commands Translated 9-1 Options on the Print Settings Menu 9-2 Printer Control Settings 9-3 Pagination Settings 9-4 Sheet Feeder Settings 9-5 Widow/Orphan Settings 10-1 Highlighting Methods for Footnote Numbers and Characters 10-2 Extra Characters Used with Footnote Numbers 12-1 Form Document Commands 12-2 Single and Double Spacing with <!S> and <!E> 12-3 IF Conditions 13-1 List Processing Math and Editor Math 13-2 Comparison of List Processing Math Commands 13-3 Characters Allowed in FORMULA Commands 13-4 Customized Format Characters 14-1 Sort Alphabet 15-1 Options for the Output Document A-1 Compose Sequences