CONTENTS Title Page Copyright Page Preface 1 ALL-IN-1 Basics 1.1 Introduction 1.1.1 Subsystems in ALL-IN-1 1.2 Your Terminal 1.3 Logging in to ALL-IN-1 1.4 Logging out of ALL-IN-1 1.5 Learning to Use ALL-IN-1 1.6 Four Basic Steps for Working in ALL-IN-1 1.6.1 Step One - Moving to a Menu 1.6.2 Step Two - Selecting an Item to Work On 1.6.3 Step Three - Entering an Option 1.6.4 Step Four - Completing a Form 1.7 Selecting an Item (SEL) 1.8 Using an Index to Find an Item (I) 1.9 Getting Help 1.10 Short Cuts-Skipping Menus and Forms 1.10.1 Quick Ways To Set the Date 1.11 Leaving Your Terminal Unattended 1.12 Keys You Can Use Anywhere in ALL-IN-1 2 Working from an Index 2.1 Introduction 2.1.1 Features of an Index 2.2 Creating an Index (I) 2.3 Recalling an Index (RI) 2.4 Working on a Single Item 2.5 Working on Multiple Items 2.5.1 Selecting Multiple Items 2.5.2 Entering Multiple Options 2.6 Index Menus 2.7 Leaving the Index 2.8 Summary of How To Work from an Index 3 Organizing Documents in the File Cabinet 3.1 Introduction 3.1.1 Assigning Index Information to a Document 3.1.2 Managing the Space in Your File Cabinet 3.1.3 Archiving Documents 3.2 File Cabinet Menu 3.2.1 Archiving a Document Later (ADL) 3.2.2 Archiving a Document Now (ADN) 3.2.3 Automatic Archiving (AUA) 3.2.4 Converting the Format of a Document (CD) 3.2.5 Cross-Referencing a Document from a Different Folder (XFD) 3.2.6 Deleting a Folder (DF) 3.2.7 File Cabinet Reorganization (FCO) 3.2.8 Locating a Document (L) 3.2.9 Making a Copy of a Document (MCD) 3.2.10 Printing the Index Information of Documents (PI) 3.2.11 Refiling a Document into a Different Folder (RFD) 3.2.12 Retrieving Archived Documents (RAD) 3.3 Working with Multiple Documents 4 Sharing your File Cabinet 4.1 Introduction 4.2 Selecting a Shared Drawer 4.3 Drawer Types 4.4 Specifying the Access to a Drawer or Document 4.5 File Cabinet Menu options for Shared Filing 4.5.1 Reserving and Copying a Document (RSC) 4.5.2 Reserving a Document (RSV) 4.6 The Drawer Management Menu 4.6.1 Adding a Drawer to Your File Cabinet (ADR) 4.6.2 Creating a Drawer (C) 4.6.3 Deleting a drawer (D) 4.6.4 Index of available drawers (IAD) 4.6.5 Remove drawer (RDR) 4.7 Advanced Sharing 4.7.1 Set default access for documents(SDA) 5 Groups 5.1 Introduction 5.2 Groups Containing All Users 5.3 Including Groups Inside Other Groups 5.4 Group Services Menu 5.4.1 Creating a Group (C) 5.4.2 Indexing and Changing the Group Membership (IGM) 5.5 Working with Multiple Groups 5.5.1 Updating the List of Maintainers of a Group (UML) 6 Word and Document Processing 6.1 Introduction 6.2 Word and Document Processing Menu 6.3 Creating a Document (C) 6.3.1 Creating a Document Using a Template 6.3.2 Creating a Document to be Handled Automatically 6.3.3 Editing a Document (E) 6.3.4 Reading a Document (R) 6.4 Working with Multiple Documents 6.4.1 Reading Several Selected Documents (XR) 7 Electronic Messaging 7.1 Introduction 7.1.1 Filing Your Messages 7.1.2 Handling Your Messages While You are Away 7.2 Electronic Messaging Menu 7.2.1 Answering a Message You Have Read (A) 7.2.2 Attaching a Document to a message (ATT) 7.2.3 Automatically Forwarding Your Incoming Mail (AF) 7.2.4 Automatically Replying to Your Incoming Mail (AR) 7.2.5 Creating a Message (C) 7.2.6 Deferring Sending a Message Until a Specific Time (DEF) 7.2.7 Detaching a Document You Have Attached (DET) 7.2.8 Filing an Attachment as a Document (FA) 7.2.9 Filing an Attachment as a Message (FAM) 7.2.10 Filing a Message (FM) 7.2.11 Filing the Text of a Message for Editing (FT) 7.2.12 Forwarding a Document (F) 7.2.13 Allowing Other Users to Access Your Mail (GMA) 7.2.14 Creating an Index of Documents and Messages (I) 7.2.15 Modifying the Header of a Message (MH) 7.2.16 Reading a Message (R) 7.2.17 Sending a Message (S) 7.2.18 Looking After Someone Else's Mail (SMU) 7.2.19 Showing the Details of a Message (SH) 7.3 Working with Multiple Messages 7.3.1 Reading Several Selected Messages (XR) 8 Addressing 8.1 Introduction 8.1.1 Using the Primary Directory for Addressing 8.2 Completing a Message Header Form 8.2.1 When the ALL-IN-1 Directory is Primary 8.2.2 When the Mail Directory is Primary 8.3 Quick Ways of Addressing 8.3.1 To a Nickname 8.3.2 To a Group of People 8.3.3 To Yourself 8.3.4 To All the ALL-IN-1 Users on Your System 8.4 Message Header Menu 8.4.1 Searching the ALL-IN-1 Directory (SAD) 8.4.2 Searching the Mail Directory (SMD) 8.4.3 Searching the Other Mail Directories (SOM) 8.4.4 Sending by Paper Mail (SPM) 8.5 Addressing Without Using a Directory 8.5.1 Remote ALL-IN-1 Address 8.5.2 DECmail address 8.5.3 VMSmail Address 8.5.4 ULTRIX Address 8.5.5 ALL-IN-1 MAIL for VMS and for MS-DOS Address 8.5.6 IBM SNADS Address 8.5.7 IBM PROFS Address 8.5.8 Telex Address 8.5.9 X.400 Address 8.6 Your Address 8.6.1 Forwarding Mail from your VMSmail Account 9 Nicknames 9.1 Introduction 9.2 Nickname Management Menu 9.2.1 Creating a Nickname (C) 9.3 Working with Multiple Nicknames 10 Distribution Lists 10.1 Introduction 10.2 Distribution List Management Menu 10.2.1 Copying a Distribution List (CO) 10.2.2 Creating a Distribution List (C) 10.3 Working with Multiple Distribution Lists 11 Directories 11.1 Introduction 11.2 Directories Menu 11.3 The Phone Directories Menus 11.3.1 Creating an Entry in Your Personal Phone Directory (C) 11.3.2 Printing Information from a Phone Directory (P) 11.3.3 Working with Multiple Phone Directory Entries 12 Printing and Job Services 12.1 Introduction 12.2 Fields on The Printing Document Form 12.3 Formatting a Document Before Printing it 12.4 Changing the Way an Item is Printed 12.4.1 Changing the Printing Settings 12.4.2 The User Print Styles Menu 12.5 Printing a Composite Document 12.6 Printing Multiple Items (XP) 12.7 Job Services 12.7.1 Displaying an Index of Jobs 12.7.2 Options You Can Use on Jobs 12.8 Printer Features 12.8.1 Restrictions on Port Printers 13 Document Transfer with Other Systems 13.1 Introduction 13.2 Document Transfer Menu 13.3 Copying Documents to and from Your DEC Workstation 13.3.1 From DEC Workstation to Your File Cabinet (RD) 13.3.2 From Your File Cabinet to DEC Workstation (SD) 13.4 Copying Documents to and from VMS 13.4.1 From VMS to Your File Cabinet (RV) 13.4.2 From Your File Cabinet to VMS (SV) 13.4.3 From VMS to ALL-IN-1 Without Conversion (RVC) 13.4.4 From ALL-IN-1 to VMS Without Conversion (SVC) 14 Scratch Pad 14.1 Introduction 14.2 Scratch Pad Menu 14.3 Copying a Screen to the Scratch Pad 14.4 Copying the Scratch Pad into a Document (F) 15 Interrupting Your Work 15.1 Introduction 15.2 Interrupt Menu 16 Time Management: Your Calendar 16.1 Introduction 16.1.1 Displaying Your Calendar 16.2 Time Management Menu 16.2.1 Displaying a Day's Events (EG) 16.2.2 Displaying a Day's Events with a Week's Overview (EP) 16.2.3 Displaying a Day's Events and Tasks (ET) 16.2.4 Displaying Your Tasks (TG) 16.3 Working from an Index or a View of Your Calendar 16.3.1 Working on Multiple Events and Tasks 16.4 Allowing Other Users To Access Your Calendar 16.4.1 Calendar Access Management Menu (CAM) 16.4.2 Adding a User to Your Calendar Access List (A) 16.5 Tailoring Time Management to Your Needs 16.5.1 Choosing Your Initial Time Management Screen 17 Time Management: Events and Tasks 17.1 Introduction 17.1.1 Arranging Events 17.1.2 Recording Tasks 17.2 Events Menu 17.2.1 Adding More Attendees to an Event (AA) 17.2.2 Answer a Meeting Request (AM) 17.2.3 Displaying Conflicting Events (CO) 17.2.4 Creating an Event (C) 17.2.5 Deleting an Event (D) 17.2.6 Changing an Event in Your Calendar (E) 17.2.7 Displaying an Index of Your Events (I) 17.2.8 Sending a Message to the Attendees (MA) 17.2.9 Displaying the Month's Events (MO) 17.2.10 Removing Attendees from an Event (RA) 17.2.11 Entering a Reply for an Attendee (RFA) 17.2.12 Scanning for Free Time (SC) 17.2.13 Scheduling Recurring Events (SRE) 17.2.14 Setting the Date (SD) 17.2.15 Setting Ownership of Someone's Calendar (SO) 17.2.16 Displaying the Events from Two Calendars (TC) 17.2.17 Displaying the Week's Events Expanded (WE) 17.2.18 Displaying a Grid of the Week's Events (WG) 17.3 Tasks Menu 17.3.1 Creating a Task (C) 17.3.2 Displaying an Index of Your Tasks (I) 18 Group Conferencing: Using Conferences 18.1 Introduction 18.2 Getting Started 18.2.1 Displaying the Group Conferencing Menu 18.2.2 Accessing a Conference 18.2.3 Working with Notes 18.3 Group Conferencing Menu 18.3.1 Adding a Conference to Your Conference List (AC) 18.3.2 Creating a Topic (CT) 18.3.3 Creating an Index of Notes (I) 18.3.4 Creating an Index of Conferences (IC) 18.3.5 Displaying an Index of Conference Keywords (ICK) 18.3.6 Creating an Index of Conference Members (ICM) 18.3.7 Modifying the Details of a Conference (MC) 18.3.8 Modifying the Details of a Note (MN) 18.3.9 Printing Details of an Index of Notes (PI) 18.3.10 Reading Notes (R) 18.3.11 Replying to a Note (RE) 18.3.12 Sending a Note to Another User (S) 18.3.13 Setting Your Group Conferencing Working Conditions (SWC) 18.4 Working from Indexes in Group Conferencing 18.4.1 Index of Conferences 18.4.2 Index of Notes 18.4.3 Index of Conference Keywords 18.4.4 Index of Conference Members 19 Group Conferencing: Moderator Tasks 19.1 The Role of the Conference Moderator 19.2 Moderator Options 19.3 Creating a Conference (CC) 19.4 Maintaining the Membership List 19.4.1 Adding a Member (AM) 19.4.2 Removing a Member 19.4.3 Modifying a Member (MM) 19.5 Modifying Conference Characteristics (MCP) 19.6 Maintaining Keywords 19.7 Deleting and Modifying Notes 19.7.1 Deleting a Note (MDN) 19.7.2 Modifying a Note (MMN) 19.8 Ending a Conference 20 Desk Calculator 20.1 Introduction 20.2 Displaying the Desk Calculator 20.2.1 Short Form of the Calculator 20.3 Calculator Mode 20.3.1 Adding, Subtracting, and Other Arithmetic 20.3.2 Setting the Number of Decimal Places (P) 20.3.3 Displaying Large Numbers 20.4 Formula Mode 20.4.1 Using Memory Registers 20.4.2 Creating Your Own Registers 20.4.3 Entering Formula Functions 20.5 Leaving the Calculator and Using Your Results 21 User Setup 21.1 Introduction 21.2 User Setup Parameters Menu 21.2.1 Changing Your VMS Password (CP) 21.2.2 Setting Your Personal Details (SPD) 21.2.3 Setting the Terminal Mode for Hardcopy or Screen (ST) 21.2.4 Setting the Working Conditions of Your ALL-IN-1 Account (SWC) 22 User-Defined Processes 22.1 Introduction 22.2 User-Defined Process Maintenance Menu 22.3 Creating a UDP (C) 22.3.1 Creating a Single Key UDP 22.3.2 Rules for Writing UDPs 22.3.3 Including Functions in a UDP 22.4 Example UDPs, to Use a Book Mark 22.5 Using a UDP 22.5.1 Stopping a UDP 22.6 Working with Multiple UDPs 23 Hardcopy Mode 23.1 Introduction 23.2 Changing Between Screen Mode and Hardcopy Mode 23.3 Using Hardcopy Mode 23.4 Using the Function Keys 23.5 Line Editing 24 Using Digital Standard Runoff with ALL-IN-1 24.1 Introduction 24.2 Creating a RUNOFF Source Document 24.3 Displaying a RUNOFF Source Document 24.4 Formatting a RUNOFF Document 24.5 Printing a RUNOFF Document 24.6 Sending a RUNOFF Document 25 Communications 25.1 Introduction 25.1.1 Using a Control Document to Transfer Documents 25.2 Communications Menu 25.3 Communications Control Menu 25.3.1 Connecting to a Computer System (CC) 25.3.2 Checking a Control Document (CD) 25.3.3 Disconnecting from a Computer System (DI) 25.3.4 Sending a Document to Another System (DS) 25.3.5 Processing a Control Document (PC) 25.3.6 Recording a Session with Another System (RS) 25.3.7 Setting the Terminal Features (ST) 25.4 Interrupt Menu for Communications Control 25.4.1 Stopping Control Document Processing (SPC) 25.4.2 Stopping Wake-up Command Processing (SPW) 25.4.3 Stopping a Pause Command (STP) 25.4.4 Stopping a Wait Command (SW) 25.5 Using the Terminal Phone (TP) A WPS Editor A.1 Introduction A.2 Editing a Document A.2.1 Editor Menu A.2.2 Getting Help While Editing A.2.3 Recovering a Document A.3 WPS Function Keys A.4 Moving Around the Document A.5 Deleting Text A.6 Moving Text A.7 Copying Text A.7.1 Incorporating Another Document Using the Get Document Menu A.7.2 Searching Your Document A.7.3 Searching for Uppercase Letters A.7.4 Swapping Characters A.7.5 Replacing Characters A.7.6 Changing Between Uppercase and Lowercase A.8 Centering Text A.8.1 Using Rulers A.9 Setting Margins and Tabs in the Ruler A.9.1 Changing the Word Wrap in a Ruler A.9.2 Paragraph Indent A.10 Storing Rulers A.11 Setting Page Breaks A.11.1 Automatic Pagination A.12 Line Editing in Hardcopy Mode B LK201 Keyboards C VT100 Keyboards Glossary FIGURES 1-1 Selecting the Current Document 1-2 Menu Map 2-1 Features Available from an Index 2-2 Index of Messages 2-3 Index Menu for Word and Document Processing 3-1 Storing Documents in the File Cabinet 6-1 Features Available when Editing 7-1 Created Messages 7-2 Features Available when Reading Documents 8-1 Features Available when Addressing Messages 8-2 Message Header Menu 8-3 Searching the Mail Directory 8-4 Message Delivery using ALL-IN-1 Electronic Messaging 8-5 Message Delivery using VMSmail 16-1 Views of Your Calendars 17-1 Example Output of Free Time Slots 17-2 Example Display of Two Calendars 17-3 Overviews of Your Calendar 18-1 Structure of Group Conferences 18-2 Group Conferencing Keypad Keys 20-1 Desk Calculator 20-2 Short Form of Desk Calculator A-1 Editor Menu A-2 WPS Get Document Menu B-1 Areas on an LK201 Keyboard TABLES 1-1 Function Keys for Moving Between Menus 1-2 Function Keys for Selecting Items 1-3 Function Keys for Completing a Form 1-4 Quick Ways To Enter a Date 1-5 Function Keys You Can Use Anywhere in ALL-IN-1 2-1 Function Keys for Moving Around Indexes 2-2 Selecting and Deselecting Items from an Index 2-3 Leaving the Index 3-1 Options on the File Cabinet Menu 3-2 Options on the Locate Document Menu 3-3 Multiple File Cabinet Options 4-1 Access Levels 4-2 Shared Filing Options on the File Cabinet Menu 4-3 Shared Filing options on the Drawer Management Menu 4-4 Advanced Sharing Options 5-1 Options on the Group Management Menu 5-2 Options from an Index of Group Members 5-3 Multiple Options from an Index of Groups 6-1 Options on the Word and Document Processing Menu 6-2 Options for Formatting and Processing Documents 6-3 Function Keys for Reading a Document 6-4 Multiple Options from an Index of Documents 7-1 Options on the Electronic Messaging Menu 7-2 Function Keys for Reading a Message 7-3 Multiple Options from an Index of Messages 7-4 Options on the Read Menu 8-1 Options at an Index of Directory Entries 9-1 Options on the Nickname Management Menu 9-2 Multiple Options from an Index of Nicknames 10-1 Options on the Distribution List Management Menu 10-2 Multiple Options from an Index of Distribution Lists 11-1 Options on the Directories Menu 11-2 Options on the Phone Directory Menus 11-3 Multiple Options from an Index of Phone Directory Entries 12-1 Print Settings 12-2 Additional Printer Options 12-3 Options from an Index of Jobs 12-4 Features of LQP, LP11, LJ250, and QUME Printers 12-5 Features of LA, LN, and LPS40 Printers 13-1 The Options on the Document Transfer Menu 14-1 Options on the Scratch Pad Menu 15-1 Options on the Interrupt Menu 16-1 Options on the Main Time Management Menu 16-2 Multiple Options from a View of Your Calendar 16-3 Options on the Calendar Access Management Menu 17-1 Options on the Events Menu 17-2 Quick Ways To Enter a Date 17-3 Options on the Tasks Menu 18-1 Options on the Group Conferencing Menu 18-2 Specifying a Note Range 18-3 Options on the Read Menu 18-4 Initial GPC Display Field Entries 18-5 Options on the Index of Conferences Menu 18-6 Options of the Index of Notes menu 18-7 Options on the Index of Keywords Menu 18-8 Options on the Index of Members Menu 19-1 Options for Conference Moderators 20-1 Calculator Functions on the Desk Calculator 20-2 Formula Functions on the Desk Calculator 21-1 Options on the User Setup Parameters Menu 22-1 Options on the User-Defined Process Maintenance Menu 22-2 Names of Keys for UDPs 22-3 UDP Names for ALL-IN-1 Functions 22-4 UDP Names for WPS-PLUS Functions 22-5 Multiple Options from an Index of UDPs 23-1 Commonly Used Line Editing Commands 25-1 Options on the Communications Menu 25-2 Options on the Communications Control Menu 25-3 Options on the Communications Control Interrupt Menu 25-4 Phone Commands A-1 WPS Functions A-2 Location of WPS Specific Functions A-3 Function Keys for Moving Around Text A-4 Function Keys for Deleting and Restoring Text A-5 Function Keys for Changing Rulers B-1 ALL-IN-1 Functions on LK201 Keyboards B-2 WPS-PLUS Functions on LK201 Keyboards C-1 ALL-IN-1 Functions on VT100 Keyboards C-2 WPS-PLUS Functions on VT100 Keyboards