CONTENTS Title Page Copyright Page Preface New and Changed Features 1 Introduction to EDCS II 1.1 What Does EDCS II Do? 1.2 Who Benefits from EDCS II? 1.3 Assigning User Privileges 2 Getting Started with EDCS II 2.1 Using a Terminal or a Workstation 2.2 Logging In to EDCS II 2.2.1 Selecting an Interface 2.2.2 Switching Interfaces 2.2.3 Using the DECforms Interface 2.3 Login Sample Session 2.4 Choices from the Login Menu 2.4.1 Command File 2.4.2 Show Users 2.4.3 Show Version 2.4.4 Help 2.5 What the Main Window Looks Like 2.5.1 Session Menu 2.5.2 Objects Menu 2.5.3 Environment Menu 2.5.4 Review Menu 2.5.5 Help Menu 2.6 Getting Help 2.7 Exiting and Logging Out 2.8 Changing Your Password 2.9 Changing Your User Profile 2.10 Changing Your Database 2.11 Viewing EDCS II Messages 2.12 About the EDCS II Commands 2.13 Summary 3 Creating Entities 3.1 Defining Elements and Groups 3.2 Resident and Nonresident Elements 3.3 Naming Entities 3.4 Creating Entities 3.4.1 Creating an Element 3.4.2 Creating a Group 3.5 Inserting an Element into a Group 3.6 Performing Mass Operations 3.6.1 The /MULTIPLE_FILE Qualifier 3.6.2 The /IN_GROUP Qualifier 3.7 DECwindows Example: Creating an Entity 3.8 Summary 4 Reserving, Replacing, and Fetching Entities 4.1 Reserving and Replacing an Element 4.1.1 Reserving an Element 4.1.2 DECwindows Example: Reserving an Element 4.1.3 Reserving Several Elements 4.1.4 Replacing an Element 4.1.5 DECwindows Example: Replacing an Element 4.2 Reserving and Replacing Groups 4.2.1 Reserving an Expandable Group 4.2.2 Replacing an Expandable Group 4.3 Fetching an Entity 4.3.1 DECwindows Example: Fetching an Element 4.4 Summary 5 More Entity Operations 5.1 Modifying Entities 5.1.1 DECwindows Example: Modifying an Element 5.2 Limiting Entity Generations 5.3 Renaming an Entity 5.4 Archiving and Retrieving Elements 5.4.1 Archiving Elements 5.4.2 Retrieving an Element 5.5 Deleting Entities 5.6 Summary of Operations 5.7 Summary 6 Creating and Changing Lists 6.1 Using Lists for Access and Notification 6.2 Securing Entities: Access Lists 6.3 How EDCS II Checks Access 6.4 Creating an Access List 6.4.1 Using the /ENTRIES Qualifier 6.4.2 Creating a VMS File 6.5 Notifying Users: Mailing Lists 6.5.1 Notification Lists 6.5.2 Approval Lists 6.6 Associating Lists with Entities 6.7 Using Default Lists 6.8 Adding and Deleting Users 6.9 Copying Lists 6.10 Deleting Lists 6.11 Summary 7 Creating Attributes and Dependencies 7.1 What Are Attributes? 7.2 Adding Attributes 7.2.1 Selecting Appropriate EDCS II Attributes 7.2.2 DECwindows Example: Creating an Attribute 7.3 Establishing Dependencies Among Entities 7.4 Selecting Appropriate EDCS II Dependencies 7.5 Summary 8 Group Hierarchies and Generation Tracking 8.1 Inserting Subordinate Groups into a Group 8.2 Removing Entities from the Group 8.3 How EDCS II Tracks Generations 8.4 Selecting an Appropriate EDCS II Data Hierarchy 8.5 Summary 9 Using the SHOW Commands 9.1 What Information Does SHOW Display? 9.1.1 Displaying Information on Entities 9.1.2 Displaying the History of an Entity 9.2 What Is the Status of an Entity? 9.3 Which Access Lists Am I On? 9.4 Displaying Attributes, Dependencies, and Lists 9.5 Showing the Hierarchy 9.6 Other SHOW Functions 9.7 Summary 10 Reviewing and Releasing Entities 10.1 Overview of the Review Process 10.2 Setting Up the Review Process 10.2.1 Creating the Review Team 10.2.2 Defining the Review Path 10.3 Putting Entities into Review 10.4 Evaluating Entities 10.5 Releasing or Rejecting an Entity 10.6 REVIEW Command Qualifiers 10.7 Summary A EDCS II Privileges A.1 Which Commands Can You Use? A.2 User Privileges A.3 Review Privileges B Planning Ahead B.1 Setting Up the Environment B.2 Planning for the Database Glossary Access . . . automatic review AVAILABLE . . . DCL DECnet . . . EDCS0OG.LOG EDCS$PROFILE.INI . . . expandable group extension . . . history Inactive user . . . manual release mass operations . . . option owner . . . promote _PUBLIC . . . resident element retrieve utility . . . revision SECURE . . . verify utility version . . . WRITE access FIGURES 2-1 Login Menu 2-2 Options from Login Window 2-3 Main Window 2-4 Session Menu 2-5 Objects Menu 2-6 Environment Menu 2-7 Review Menu 2-8 Help Pull-Down Menu 2-9 Help Overview Menu 2-10 Set Password Menus 2-11 Message Box 2-12 Profile Window 2-13 Set Database Menus 2-14 Message After Element Fetch 3-1 Elements in a Group 3-2 Entities in NEW_CAR_GROUP 3-3 Creating an Element 4-1 Reserving an Element 4-2 Replacing an Element 4-3 Fetching an Element 5-1 Modifying an Element 5-2 Generation Status 6-1 Access List 6-2 Access List Showing Multiple Access 6-3 Notification List 6-4 Notification Message 6-5 Approval List for Element MY_CAR 7-1 Creating an Attribute 7-2 Group Dependencies 7-3 Partial Data Hierarchy for Walk and Rock 7-4 Sample Dependencies for Walk and Rock 8-1 MONITOR Group Structure 8-2 Multiple Group Structure 8-3 A Multilevel Group Hierarchy 8-4 DISK_DRIVE, Generation 2 8-5 New Group Generation 8-6 DISK_DRIVE, Generation 3 8-7 Sample Data Hierarchy for Print and Sprint 10-1 Steps in the Review Process 10-2 Review Path 10-3 Review Message B-1 Monitor Hierarchy TABLES 2-1 EDCS II Interfaces 2-2 Keyboard Options in the Main Form 2-3 Keyboard Options in a Command Form 2-4 User Profile Options 3-1 Element Names and Your VMS Directory 5-1 ARCHIVE ELEMENT Qualifiers 5-2 Summary of Entity Operations 7-1 Sample Attribute Names and Values 9-1 SHOW Command Options 10-1 Qualifiers for the REVIEW Command A-1 Commands, Options, Privileges, and Access A-2 EDCS II User Privileges A-3 Review Privileges